Job Description
CORE ACCOUNTABILITIES
1. Project Coordination & Reporting
- Prepare, manage, and consolidate weekly project reports on behalf of the Integrated Operations Office
- Reconcile inputs from functional leads and operational teams into a single, coherent reporting view
- Track submissions, inputs, and responses — identifying gaps, late items, and outstanding actions
- Maintain clear records of what has been submitted, by whom, when, and what remains outstanding
2. Integrated Delivery Schedule (IDS)
- Develop, maintain, and continuously update the Integrated Delivery Schedule
- Ensure the IDS reflects current status, dependencies, milestones, and agreed changes
- Reconcile individual functional timelines into the integrated programme
- Maintain version control and change awareness across schedule updates
3. Critical Path & Timeline Management
- Support the development and monitoring of critical path activities
- Highlight risks, pinch points, and slippage to the Project Director
- Support additional timeline development as required (readiness, mobilisation, testing, rehearsal, operations)
- Assist in scenario planning and sequencing where timelines intersect or compete
4. Task & Status Management
- Maintain task registers, trackers, and action logs on behalf of the Integrated Operations Office
- Update task statuses, completeness levels, and feedback loops
- Track feedback received from the wider team and confirm closure or follow-up actions
- Actively chase inputs, clarifications, and updates where required
5. Stakeholder & Team Support
- Support the Project Director directly with structured information, dashboards, and reporting summaries
- Act as a coordination interface between functional leads and the Integrated Operations Office
- Ensure information flow is consistent, controlled, and transparent
- Support wider operational teams with structure, clarity, and consistency in reporting expectations
6. Governance & Ways of Working
- Operate within agreed Integrated Operations Office processes, tools, and reporting structures
- Maintain discipline around document control, versioning, and status reporting
- Ensure all information reflects agreed decisions and latest positions
- Escalate issues, risks, or blockers in a timely and structured manner
KNOWLEDGE, QUALIFICATIONS & SKILLS
- Proven experience in a Project Manager or PMO-style role, ideally within major events, large-scale programmes, or complex operational environments
- Strong experience coordinating multiple workstreams and stakeholders
- High attention to detail with the ability to manage complex information sets
- Strong written and verbal communication skills
- Comfortable working with schedules, trackers, reports, and integrated plans
- Calm, organised, and proactive approach in fast-paced environments